Sap Scheduling According to Purchasing Info Record or Agreement

SAP Scheduling According to Purchasing Info Record or Agreement: Understanding the Basics

As businesses strive to optimize their procurement processes and reduce costs, the SAP MM module has gained prominence in the industry. One of the key functionalities of the module is the ability to schedule deliveries based on purchasing info records (PIRs) or agreements. In this article, we will discuss the basics of SAP scheduling and how it can be integrated with PIRs and agreements.

Understanding SAP Scheduling

Scheduling in SAP is the process of determining when a material or service is required and ensuring that it is available on this date. It involves creating purchase orders (POs) and specifying the delivery date, as well as monitoring the delivery status of the PO. The scheduling process is critical to ensure that materials are available in the required quantity and at the right time, thereby minimizing inventory carrying costs while meeting customer demands.

SAP Scheduling with Purchasing Info Records

A purchasing info record (PIR) is a master data record that contains information about a material`s supplier, pricing, and delivery details. It is maintained by the purchasing department and is used to create purchase orders for a specific material from a specific vendor. The PIR can be used to schedule deliveries by specifying the delivery date and the quantity required.

To schedule deliveries using PIRs, the following steps can be followed:

1. Enter the material number and vendor number in the PO.

2. In the item details section, enter the delivery date and quantity required.

3. Click on the `delivery schedule` tab and select the `based on purchasing info record` option.

4. The system will automatically populate the delivery dates based on the PIR.

5. Save the PO.

SAP Scheduling with Agreements

An agreement is a contract between a customer and a supplier that outlines the terms and conditions of the goods or services to be provided. In SAP, agreements are created using the outline agreement functionality, which includes contracts, scheduling agreements, and blanket purchase orders (BPOs). The scheduling agreement is used for materials that are ordered on a regular basis and have a long-term strategic relationship with the supplier.

To schedule deliveries using agreements, the following steps can be followed:

1. Enter the material number and vendor number in the PO.

2. In the item details section, enter the delivery date and quantity required.

3. Click on the `delivery schedule` tab and select the `based on scheduling agreement` option.

4. The system will automatically populate the delivery dates based on the scheduling agreement.

5. Save the PO.

Conclusion

Scheduling in SAP is a critical process that ensures that materials or services are available when required, thereby reducing inventory carrying costs and meeting customer demands. The integration of scheduling with purchasing info records or agreements provides businesses with greater flexibility in managing their procurement processes. By following the steps mentioned above, businesses can optimize their scheduling operations and achieve greater efficiencies in their procurement processes.